It's been a long time coming, but we're pleased to announce that after several months of internal testing and feature development that the whole Guard Management Systems suite of applications is ready for release in to the wider security industry

“It’s been great to see how the software has grown over the last few months and the feature set seems to be going up and up without actually creating any work for our admin team.” David Martin

Scalable Solution

Whether you're a micro security company who need a simple laptop-based way to log response calls and manage a handful of frontline staff or you're a larger SME security enterprise with multiple sites and guards under your management, the GMS suite is the perfect solution for you. As we've developed the application, every stage has been discussed, demonstrated and tested with people at all levels of the security industry and the need to make the software simple, yet powerful has never been far from our minds.

Key Software Features

As a scalable software solution, the GMS suite of applications is a multi-platform security management system designed to run the back end for many types of company across the security industry. We come from the unique position that Guard Management Systems Ltd is a direct off-shoot from the security guarding industry giving us a unique insight in to the features that a security company really need. The Guard Management System replaces the paper relating to a number of business functions and is designed to scale from any working environment ranging from a simple Windows PC right up to a multi-processor server system in a hosted environment.

• PC Based Core includes:
  • Tracked Incident Management System
  • Guard Rotas, Client Billing & Digital Daily Occurrence Books
  • Automated Client Reporting
  • Automated Daily Task Lists
  • Training, Risk Assessments & Assignment Instruction generation
  • SIA LIcence Monitoring & Automated DBS monitoring
  • Track Vetting & Screening to BS7858 with intuitive gap checking & simplified traffic light reports
  • Monitor & assign company assets to clients, specific sites or individual staff
• Android Based App includes:
  • Sign on and off is fully integrated to payroll
  • Use NFC and GPS to track guard patrols
  • Trigger incident reports
  • Add notes to digital DOB
  • Attach memos to individual tags on client premises for the guards.
  • Time-stamp the moving between phases of response calls by Acknowledging, marking on-scene, and marking as clear.
  • Dual path communication - use SMS or DATA depending on signal strength
  • Fully BS8484 compliant lone-worker safety system including distress alert
• Optional modules include:
  • Keyholding & Alarm Response features:
    • Response Call Tracking
    • Service Level Agreements including reporting & breach discounting
    • Key Seal Audit Trail & Reporting
    • Automated Mobile Patrol generation & billing
    • Response Time Monitoring
  • Staff Web Portal (intranet) features:
    • Staff Rota Display
    • ICal Diary linkage
    • Live site notes (digital D.O.B)
    • Mobile Patrol data
    • Live Assignment Instructions
    • Cover Shift Publication & Request system
    • Staff Earnings tracker
    • Staff Document Links
    • Company Document Access
  • Client Web Portal (extranet) features:
    • Guard Notes Access & download (digital DOB)
    • Active Site List
    • Client Requests (client can request changes to the system, including service cancellation & updating access)
    • Live Incident Report Access
    • Customisable web links
  • ISO & ACS Compliance:
    • Log & track non-conformities & complaints on the centralised system
    • Manage the company's documents including intranet links, update tracking & more
    • Track the input of your ACS Workbook

On top or the headline features, there's several nice touches integrated in to the Guard Management System that add the polich to operational performance; things like:

• Alerting line-managers to upcoming staff birthdays
• Downloading terror threat information each morning from MI5 and presenting it to the team
• Colour coding of notes to make sure important notes aren't missed
• Automatically include several features in a one-touch to-do list presented to the back-office team, including things such as:
  • Lone-Worker Incidents
  • Staff Patrol Compliance issues
  • Missed Mobile Patrols
  • Un-booked (extra mobile patrols)
  • Keyholding Site Cancellations
  • Keyholding Site Access Code Updates
  • Raise Site-Access Issues

If you'd like to know more about how Guard Management Systems can integrate in to your business, get in touch today.